Office Manager

Position Responsibilities:

The duties and responsibilities listed below are intended only as illustrations of the various types of work that may be performed.  Additional duties may be assigned.

• Adhere to civil process matters per the Civil Procedure Manual.  Such procedures may include processing paperwork and assigning work for service, garnishments, Sheriff sales, and condemnations
• Process background checks and records requests, weapons permits and jail records.
• Utilize the TRACS program to receive citations and complaints for submission to the courts.
• Prepare correspondence for Sheriff.
• Process financial transactions appropriately including closing out month end books and paying state and county fees.
• Prepare quarterly reports and other required documentation as requested.
• Responsible for ensuring paperwork is coordinated between the various units within the Sheriff’s Office and the courthouse.
• Respond to phone inquiries in a professional manner obtaining enough information from caller to properly handle the call or direct it elsewhere if needed. 
• Greet visitors in a pleasant and professional manner.
• Maintain schedules and update executive calendar with regards to meetings, conferences, appointments and seminars.
• Handle requisition of supplies as needed.
• Ensure work hours of staff are completed timely and facilitate getting appropriate information to the Sheriff to meet payroll deadlines.
• Ensure invoices get collected timely for delivery to Sheriff.
• Provide oversight of office staff and direct their work.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Individuals must be of good moral character as determined by a thorough background investigation including a fingerprint search conducted of local, state and national fingerprints
• Individual must not have been convicted of a felony or a crime involving moral turpitude.

Education & Experience Required:

• High school diploma or GED.
• One year minimum experience working in customer service or office support position.
• Must be able to obtain IOWA/NCIC certifications within six (6) months of employment and maintain throughout duration of employment.
• Must be willing to become a Notary within six (6) months of hire and maintain throughout employment.

Skills Required:

• Ability to maintain a high level of confidentiality with sensitive information
• Excellent communication skills
• Strong attention to detail
• Ability to adapt to a fast-paced environment with positive energy, drive, and determination
• Strong computer skills with experience working with Microsoft Word and Excel

Additional Preferred Skills:

• Knowledge of civil Law procedures, law enforcement and clerical procedures.
• Experience supervising others.

Physical Demands/Work Hours:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.
• The employee must occasionally lift and/or move up to 10 pounds.
• Specific employee vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
• Audio/ hearing standards are determined by NENA for public safety dispatchers and employees must maintain those standards. An acceptable hearing baseline without audio assistance is required.

This position may require overtime, varied shifts, holidays and weekends.  Travel will be limited to occasional training opportunities.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is normally going to be in an office setting.  The noise level in the work environment is usually moderate.

job offer will be examined by a licensed physician or surgeon and must meet the physical requirements necessary to fulfill the responsibilities of a law enforcement officer.

THE ABOVE DECLARATIONS ARE NOT INTENDED TO BE AN “ALL-INCLUSIVE” LIST OF THE DUTIES AND RESPONSIBILITIES OF THE JOB DESCRIBED OR OF THE SKILLS AND ABILITIES REQUIRED TO PERFORM THE JOB. RATHER, THEY ARE INTENDED ONLY TO DESCRIBE THE GENERAL REQUIREMENTS OF THE JOB.

Benefits:

• IPERS retirement with 6.29% employee contribution and 9.44% employer contribution
• After completion of probationary period, Iowa certified candidates will be granted up to seven (7) years credit for prior service for the calculations of pay and vacation
• Health Insurance as low as $180 per pay period for a family plan
• Dental insurance
• Vision Insurance
• Flex Spending
• Accident and Critical Illness Insurance
• Flex Spending Accounts
• Wellness program with opportunity to earn up to $350 in incentives
• EAP

TO APPLY:  Fill out an online application and send resume and cover letter to [email protected] or drop off all completed materials to 811 D Avenue Vinton, IA  52349.  Please note All documents are required to be considered.

*THANK YOU FOR YOUR INTEREST IN EMPLOYMENT AT BENTON COUNTY*

Return Application To

[email protected] or 811 D Avenue, Vinton, IA 52349

• Job Type: Full-Time
• Department: Sheriff
• Salary Range: $31.25-$33.85 per hour dependent on experience
• Posted: 7/9/24
• Expires: 8/11/24